Terms of Use

These Terms of Use (the “Terms”) govern access to and use of the Procurement & Inventory application (the “Procurement App” or the “Application”) made available at procurement.westqtrading.com by Resilient Trading & Contracting W.L.L (“the Company”, “we”, “us”). By signing in to the Application you agree to these Terms. If you do not agree to them, do not sign in.

1. Authorized internal use

The Procurement App is a private, internal business system. It is not a public service, it is not offered to consumers, and no part of it is available for sign-up. It exists so that authorized personnel of the Company, and people the Company has expressly authorized, can prepare and manage quotations, sales orders, purchase orders, goods receipts, shipments, deliveries, invoices and stock records for the Company's own business.

Access is granted only through an account created for you by an administrator of the Company. You may use the Application solely for the Company's legitimate business purposes and only within the permissions your account has been given. Any other use is unauthorized.

2. User accounts and responsibilities

Accounts are created, assigned a role and deactivated by an administrator. Each account carries a role that determines what it may see and do, and some records are visible only to the person who raised them and to administrators.

You are responsible for:

• keeping your password confidential and not sharing your account with anyone, including colleagues;
• everything done through your account while it is signed in;
• the accuracy of what you enter — the Application keeps a record of who created and changed each document, and those records are relied upon commercially and for accounting; and
• telling an administrator promptly if you believe your account or password has been compromised, or if you no longer require access.

Signing in creates a session that lasts up to 14 days unless you sign out or an administrator ends it. Repeated failed sign-in attempts from the same address are temporarily refused.

3. Acceptable use

You must not:

• access, or attempt to access, any account, record, company data or part of the Application you have not been authorized to use;
• share, export, copy or publish data from the Application — including pricing, margins, customer, supplier or accounting information — to anyone who is not authorized to receive it;
• use the Application to store or transmit anything unlawful, or to falsify a commercial or accounting record;
• probe, scan, disrupt or attempt to bypass the Application's authentication, permissions, rate limits or other protections;
• introduce malware, or upload files you do not have the right to upload; or
• use automated means to access the Application other than through the interfaces and API keys the Company provides for that purpose.

4. Intellectual property

The Application — its software, design, layout, text and the Company's names, logos and document templates — is owned by the Company or its licensors and is protected by applicable intellectual property laws. These Terms grant you a limited, non-exclusive, non-transferable, revocable right to use the Application for authorized internal purposes only. Nothing in these Terms transfers ownership of the Application to you.

Business records you enter — quotations, orders, receipts, deliveries, invoices, stock and the documents produced from them — remain the property of the Company. You must not copy, decompile, reverse engineer or create derivative works from the Application except to the extent applicable law expressly permits.

5. QuickBooks Online as a third-party service

The Application can connect to QuickBooks Online, a service operated by Intuit Inc., so that accepted quotations can be posted to the Company's accounting records. This connection is optional and is enabled by an administrator.

• The connection is authorized by an administrator through Intuit's own OAuth 2.0 sign-in. The Application never sees or stores your QuickBooks user name or password.
• QuickBooks Online is a third-party service governed by your own agreement with Intuit. It is not operated or controlled by the Company, and we are not responsible for its availability, accuracy or terms.
• When the connection is used, the Application reads and writes limited accounting data — described in our Privacy Policy — under the single QuickBooks accounting scope.
• An administrator may disconnect QuickBooks at any time in the Application's Settings, which asks Intuit to invalidate our access.
• Records already posted to QuickBooks remain in QuickBooks and are managed there; disconnecting does not remove them.

6. Suspension and termination

The Company may suspend or terminate any account, or any person's access to the Application, at any time and without notice — for example where access is no longer required, where these Terms have been breached, where an account appears to be compromised, or where suspension is necessary to protect the Application or the Company's data.

Your right to use the Application ends immediately on suspension or termination. Business records already entered remain in the Application, in the Company's audit trail and in its backups; the Company may keep them for as long as it needs to for business, accounting and legal purposes.

7. Disclaimer

The Application is provided to authorized users “as is” and “as available”, without warranties of any kind, whether express or implied, including any implied warranty of merchantability, fitness for a particular purpose or non-infringement. The Company does not warrant that the Application will be uninterrupted, error-free or free of every defect, or that data held in it will always be complete or accurate.

The Application is a business record-keeping tool. It is not accounting, tax or legal advice, and figures it produces should be checked before they are relied upon externally. Third-party services the Application connects to, including QuickBooks Online and carrier tracking services, are outside the Company's control.

8. Limitation of liability

To the fullest extent permitted by applicable law, the Company shall not be liable for any indirect, incidental, special, consequential or punitive damages, or for any loss of profit, revenue, business, goodwill or data, arising out of or in connection with the use of, or inability to use, the Application — whether based in contract, tort or any other legal theory, and whether or not the Company was advised of the possibility of such loss.

Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited.

9. Changes to these Terms

The Company may update these Terms from time to time. The “Last updated” date at the top of this page shows when they were last changed, and the current version is always the one published at this address. Continuing to use the Application after a change means you accept the updated Terms.

10. Governing law

These Terms are governed by and construed in accordance with the laws of the State of Delaware, United States, without regard to its conflict of law rules. The state and federal courts located in the State of Delaware shall have jurisdiction over any dispute arising from these Terms or from use of the Application, and you consent to the jurisdiction of those courts.

11. Contact

Questions about these Terms may be sent to: